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Photography is Poetry

Modern School Portraits

Modern School Portraits Contract

Complete this contract to confirm your Modern School Portrait Session

School or Facility Name *

School or Facility Address *

Number of students *

*estimated number

MAIN CONTACT NAME *

To ensure smooth communication and keep everyone on the same page, please make sure that this is one designated person and that this person will have the time to handle emails promptly.

MAIN CONTACTS PHONE NUMBER *

MAIN CONTACTS EMAIL *

MAIN CONTACTS JOB TITLE *

PICTURE DAY DATE(S) *

I UNDERSTAND THAT KRISTIN WILL NEED TO COME INTO THE SCHOOL PRIOR TO PICTURE DAY TO PICK AN OPTIMAL SHOOTING LOCATION *

Agree

I UNDERSTAND THAT KRISTIN IS A NATURAL LIGHT PHOTOGRAPHER. AT HER DISCRETION, SHE WILL CHOOSE AN IDEAL LOCATION BASED ON LIGHT *

Agree

I UNDERSTAND THAT KRISTIN WILL PROVIDE ALL EQUIPMENT NEEDED ON PICTURE DAY *

Agree

I UNDERSTAND THAT KRISTIN WILL NEED A PARENT OR STAFF VOLUNTEER ON PICTURE DAY TO BRING KIDS BACK AND FORTH FROM PICTURES *

Agree

To help ensure that picture day runs smoothly and quickly, parent and/or staff volunteers will be responsible for making sure that kids have clean faces AND noses, help fix hair, and that children stay in line away from the photo backdrop area when it is not their turn.

THE SCHOOL AGREES TO SEND A COMPLETE AND UP-TO-DATE STUDENT ROSTER NO LATER THAN 2 WEEKS PRIOR TO PICTURE DAY *

Agree

KRISTIN WILL PROVIDE PICTURE DAY FLYERS *

Agree

I will provide a digital copy for the school to send to parents, as well as a physical copy to have in the front for parents to see.

I UNDERSTAND THAT ALL PARENTS WITH QUESTIONS PERTAINING TO PICTURES WILL BE DIRECTED TO KRISTIN *

Agree

THE SCHOOL AGREES TO SEND OUT PICTURE DAY INFORMATION TO PARENTS IN A TIMELY MANNER. NO LATER THAN 2 WEEKS PRIOR TO PICTURE DAY *

Agree

Failure to properly notify and inform parents of picture day will result in children not ready on picture day, photographer not responsible for students or parents unaware of photo day.

IF THE SCHOOL FAILS TO RESPOND OR PROVIDE REQUESTED INFORMATION PROMPTLY, KRISTIN HAS THE RIGHT TO CANCEL THE ENTIRE CONTRACT *

Agree

-Failure to meet requested deadlines, respond in a timely manner, provide needed information, or upload any part of this contract will give Kristin the right to fully void the contract and cancel picture day.

I UNDERSTAND THAT KRISTIN WILL NOT PHOTOGRAPH THE SAME CHILD MORE THAN ONCE *

Agree

If picture day is offered across multiple days and a student attends school both of those days, the student will only be photographed once on their classes assigned day. If a family wants sibling photos, children will be photographed together and separately on the day that both students attend, or the day the younger students' class is assigned. Again, if both students attend multiple days, they will only be photographed once.

I UNDERSTAND THAT THERE MUST BE A MINIMUM OF ABSENT STUDENTS TO QUALIFY FOR A MAKEUP DAY *

Agree

Students must be absent to qualify towards a makeup day. Students that were present on picture day and were not ready, or simply chose to not participate, do not qualify for a makeup day.

I UNDERSTAND THAT STAFF AND CLASS PICTURES ARE ONLY OFFERED IN THE FALL IN COORDINATION WITH SCHEDULED PICTURE DAY(S) *

Agree

Unless otherwise agreed upon, staff pictures will only be taken once per school year. Class pictures will also only be taken once per school year.

I UNDERSTAND THAT KRISTIN WILL PROVIDE ONE COMPLIMENTARY DIGITAL DOWNLOAD OF EACH INDIVIDUAL STAFF MEMBER* *

Agree

I UNDERSTAND THAT KRISTIN WILL PROVIDE ONE DIGITAL DOWNLOAD OF EACH STUDENT AFTER THE ORDERING PERIOD IS COMPLETED *

Agree

I UNDERSTAND THAT GALLERIES WILL BE COMPLETE AND READY FOR ORDERS THREE WEEKS AFTER PICTURE DAY *

Agree

I UNDERSTAND THAT ONCE GALLERIES ARE COMPLETED, KRISTIN WILL SEND INFORMATION WITH INSTRUCTIONS TO THE MAIN CONTACT PERSON *

Agree

THE SCHOOL AGREES TO PROMPTLY SEND PARENTS THE GALLERY VIEWING AND ORDERING INSTRUCTIONS TO PARENTS *

Agree

I UNDERSTAND THAT ALL GALLERIES WILL BE OPEN FOR FOUR WEEKS, AND ORDERS MUST BE PLACED WITHIN FOUR WEEKS *

Agree

Orders placed after the four week gallery opening will not be included in the total towards the donation to the school.

I UNDERSTAND THAT MCGLONE PHOTOGRAPHY RETAINS ALL OWNERSHIP AND COPYRIGHT TO ALL DIGITAL IMAGES PRODUCED* *

Agree

I understand that the school does not have permission to make copes for sale, or other distribution in any manner that circumvents the sale of these images by McGlone Photography.

MCGLONE PHOTOGRAPHY AGREES TO DONATE 10% OF PICTURE DAY PROCEEDS ONCE PER SCHOOL YEAR *

Agree

If your school is hosting picture day in the Fall and Spring, a donation will only be made for one session in the Fall.

MCGLONE PHOTOGRAPHY WILL BE THE SCHOOLS ONLY OFFICIAL PHOTOGRAPHER FOR PROFESSIONAL SCHOOL PORTRAITS FOR THE SCHOOL YEAR *

Indicate the school year here, i.e. 2023-2024

ELECTRONIC SIGNATURE OF THE PERSON COMPLETING THIS CONTRACT. DATE COMPLETED *

Ideally the main contact person. This signature serves as completing a binding contract with Kristin McGlone, Owner & Photographer of McGlone Photography to photograph students at your school.